Vendor Terms and Conditions

1.      Vendors must be completely set up prior to 9:30am on the festival date. Vehicles are not permitted in the park. Parking is limited around the park however, HKDM will send vendor parking instructions. The park will be open for setup starting at 7am on the festival date. When you arrive, please see the HKDM Board for your specific site location.

2.      Only after a full payment is received will a space be assigned. Exact map and layout will be provided when you arrive to the event.

3.      NO REFUNDS. There are no refunds. Vendors who violate City, State, Federal, or Event Rules & Regulations will be removed from the Event site without warning or refund.

4.      Food vendors not having all proper documents will not be allowed to set up and no refunds provided.

5.      Vendors cannot sell alcoholic beverages.

6.      Health Department Permits/Temporary Food Permits are solely at the expense of the vendor.

7.      There are a limited number of food vendor spaces available. Please be respectful of this, and if you agree to be a food vendor and then need to withdraw, we ask you do that no later than February 24, 2024.

8.      RAIN DATE is March 24, 2024. No Refunds.

9.      Vendors are responsible for keeping their area clean and cleaning up at the end of the event. Vendors who do not comply with this rule risk being excluded from future events.

 10.   Vendors are solely responsible for the security and safety of vendor’s cash, equipment, goods, inventory, supplies, or other property. Heights Kids’ Day of Music/Heights Kids’ Music Festival is not responsible for loss or theft of vendor’s equipment or property.

 11.  Electricity and Water are NOT provided as part of the booth fee. These are the responsibility of the vendor. If the vendor wishes to rent extra tables or chairs through the Event, then please indicate on you application.

WEATHER: Event Management will determine if it is unsafe to hold the event due to extreme conditions. No refunds will be made as a result of weather-related scheduling adjustments or cancellations.

INDEMNIFICATION AGREEMENT: I/we hereby agree to indemnify and hold harmless Heights Kids’ Day of Music/Heights Kids’ Music Festival and any other entity involved in the production and staging of the Event for any injuries, loss, or damage to individuals or property resulting from my selling of products, or as a result of my/our participation in the Event. In addition, I/we have read and abide by all Event rules and regulations stated herein and included with this application.

Your agreement on the application form and your acceptance of a booth indicates that you have read the above information and that you agree to adhere to all the Rules and Regulations set forth herein. Any and all disputes or claims arising out of or relating to this contract shall be brought in the courts of Harris County, Texas. If you have any questions or need further information regarding any of the items covered in this contract, please HKDM at hkdmhtown@gmail.com.  

Heights Kids’ Music Festival is a non-profit 501(c)3 organization, and proceeds from the vendor booth donation go directly to the operational costs of the Heights Kids’ Day of Music, whose mission is to inspire kids to have a lifelong engagement in music and the arts.